Thursday, July 5, 2007

TEAM SARCOMA/Bradley Baker Park Setup


Since Brad and I going to be on the international ride in Vermont the week before the Walk Around the Park in Frederick, we need to have the setup tasks pretty well defined before we leave. The Walk Experience will be a lot more fun if we have everything we need and people know how they can help - no one wants to think too hard at 8:00 AM! The tables shown above will be placed according to where the shade is and will likely move during the day to keep us as cool as possible. Sign production is currently in progress.

THINGS PEOPLE CAN DO
Pick up bathroom key the day before
Bring cameras
Set up tables
Put up banners and signs
Keep food table stocked and straightened
Run for ice
Watch Silent Auction Table
Register participants
Man the water tables and assist people with directions
Get change for the cash box
Take pictures

SETUP IN THE GAZEBO
Name Tags
Bracelets
About the Bracelet table sign
T-shirts
About the Logo table sign
Registration Forms
Sponsor Forms
Sarcoma Fact Sheets
Cash Box and Bag
PAD to record donor information for cash transactions
Balloon kits
Pens to write on balloons
Pens and pencils

SIGNS AND TABLES
Signs to put in other park locations pointing to the event
Sign that announces a gathering time
Signs for water station tables
Signs to put along the route
6 long table(s)
5 card tables
Min 10 folding and camp chairs
Tablecloths
Weights to hold down tablecloths

BANNERS (approx 5' x 24-30" would be ideal for these)
2 "TEAM SARCOMA 2007"
"SILENT AUCTION"
2 "SNACKS"
"FINISH LINE"

Tape to put up banners and signs

SNACK TABLES
Bottled water
Ice
Coolers
Sodas
Snacks
Donated food
Napkins
Cups
Trash bags

SILET AUCTION TABLE
Silent Auction bid sheets
Silent Auction items
-- Make baskets of some donated items. Dollar stores often carry baskets, tinted cellophane and, ribbon. Themes: movies, skin care, hand-made jewelry, local adventure or swim parks, Starbucks, candles, potpourri--
-Gift Certificates
Place a bid sheet and pen with each item

RAFFLE
Raffle Items
Raffle tickets
Raffle ticket box
Jar of counted marbles for a "how many" game

Thanks for reading my blog!
~ Elizabeth
www.becgoteam.com!

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